As a presenter, we ask that you meet all deadlines regarding published materials for the Summit and to liaise with our seminar room manager. At the Summit, you are asked to attend the Sunday morning meeting. We strongly encourage you to take advantage of the opportunity to meet our team to, discuss how you will be introduced, receive critical information on session arrangements, and meet fellow presenters.
Please note that it is very important your presentation fit within the allotted time, must start on time and it is not ok to use some of the question period to extend your speaking time - the dialog between presenters and the audience is a critical part of the CPS Summit.
Although you have your session date and time, this information may be subject to change. Please arrange your travel to be at the Summit prior scheduled time. If you may be unable to attend the whole of the main Summit (Sunday through Tuesday), please contact the Summit office for advice as soon as you are aware of any limitations or delays.
For Being Well-Understood
When you are preparing to present at the CPS Summit, please keep the following objectives in mind:
- Be sure that your presentation is easy to understand for the entire targeted audience, especially technical applications;
- Communicate the main points of your accepted submission;
- Make the presentation interesting and valuable to the audience.
You will have 1 or 2 screens available for your use. Try to use each one for only one type of visual aid in order to avoid transitions between mediums, which can be disrupting to the audience. A common mistake made by prior presenters is trying to use too many different visual aids. Our advice is that you should stick to one format, e.g., Power Point presentation, unless a second format is absolutely necessary.
The basic rule for visual aids is: Keep it Simple.
Producing Your Visual Aids
Step A: Review Successful Samples from the CPS DVD Reviews here
Step B: Review the Available Audio-Visual Support
As stated in the Presentation Application, a standard AV set will be provided for your session.
For Seminars, Demonstrations, Panels, Papers and Tutorials:
- 1 PC with CD-ROM and Zip Drive;
- 1 Mac with CD-ROM and Zip Drive;
- Specific operating systems available on PC and Mac computers;
- Clip-on, podium, or table mike for each presenter;
- Connection from computer sound output to the house audio;
- Projection of Computer displays with resolution up to 1024x768 pixels.
- Projection of computer displays with resolution up to 1024x768 pixels. Important: participants must provide laptops for projector.
Specific Information on Available AV Equipment rentals:
- Data Projector: This data projector will allow you to project images from your computer to the screen in the room. Resolution will be up to 1024x 768 pixels. If you are planning to bring your own computer hardware and wish to display the screen to the attendees, please let us know your hardware and its needs prior arrival.
- Videotape Player: The conference standard for videotape is NTSC VHS. If necessary, however, we can also accommodate PAL formats. If you will need a PAL machine. Videotape players will be connected to displays appropriate for the size of the room; smaller rooms may be equipped with some number of 63 cm (25 inch) color monitors on tall stands; video projectors will be used in the main room.
- Wired Clip-on Microphone: We will equip you with (1) one (lapel) microphone and one podium. (Speakers should use the wired lapel microphone and leave the podium microphone free for the event Master of Ceremonies.) A wired (or lapel) clip-on is a small, light microphone that can be attached to the front of your clothing with a clip. It provides freedom to walk around on the stage if you desire. If you cannot wear a clip-on microphone, we will try our best to accommodate your special needs. Multiple speakers will NOT need to share microphone.
- Computers: The international nature of this Summit incorporates computers. Any demonstrations of computer systems that you wish to show as this will give you better control over the content and reliability of your presentation. We have, however, taken great efforts to provide some standard computer systems that you can request.
*Computers provided to session rooms will have Office viewers only. These are compatible with Office 97 and 2000 for PC, as well as Office 98 for Mac. A viewer will allow you to view Word, Excel, and Power Point, however no changes can be made. You will have to make all changes prior to your session.
We will arrange for the computer’s monitor to be displayed for audience viewing, using equipment appropriate to the size of the room so that all attendees can see clearly.
We will also supply operating system and virus-detection software. If you require non-standard software, you must supply your own laptop with this software. If you need more information, please contact the Summit office as soon as possible.
Step C: Choose Your AV Format(s)
When choosing the format for producing your visual aids, please keep the following in mind: Standard Presentation Software is the easiest to use and can deliver a highly professional look. We will provide MS Power Point If you would like to use an alternate presentation software of your choice, you must bring your own laptop and run data projection directly from it. Keep in mind that the Microsoft Power Point we provide will not have any special fonts. Please be prepared to install any special fonts you use in your presentation or use your own laptop.
Step D: Create Your Visual Aids
Create a presentation that you can deliver comfortably within the time available.
Our Master of Ceremonies will introduce you to the audience before your presentation. Please write a short (2-6) line description of yourself to help him. The shorter your description, the more time you have for your talk!
Check your final program to confirm when and where you will be presenting. You should arrive 30 minutes (and certainly no less than 20 minutes) before your session starts. You can use this time to arrange your materials, meet the Seminar Director who will assist you, try all of the audio-visual and computer equipment, learn the room layout and clarify how the Master of Ceremonies will introduce you (so bring your 2-6 line biography to the session).
Late arrivals cause real difficulties, especially if special arrangements require last minute attention. Please support your session chair by arriving well before the start of your session.
Throughout your session, a Summit representative will be present to assist you with equipment operation and to help solve any problems that might arise. They can help you with the microphone and set up, test and operate the equipment in the room or liaison with the professionals on duty. Remember to arrive early enough to complete activities before the session begins.
If approved, all your requested audio-visual and computer equipment will be in the room. It is possible that other equipment will also be in the main hall, for use by other speakers sharing that room throughout the day. Please do not try to operate any equipment in the room that you did not specifically request as other equipment may have already been specially set up.
There will normally be one projection screen in the room, set off to one side of the stage. If you will have more than one type of visual aid, please inform the Summit Director prior to the event.
Please do not hesitate to contact us with any questions at +1 727.817.1671 or complete out contact form.
DOWNLOAD PRESENTOR APPLICATION HERE
We look forward to your presentation!